EMEA Workstream Program Manager

Introduction

SwiconGroup is one of the leading members of the IT arena for almost a decade, since 2017 present also in Romania. Our wide range of services and highly trained professionals give us the opportunity to shape our solutions to fully meet the ideas and wishes of our clients. We are proud to have leading banks, insurance and telecommunication companies, as well as large FMCG corporations and SSCs amongst our highly prestigious partners.

Tasks

The EMEA Workstream Program Manager will report directly to the EMEA Program Manager and indirectly to the Director, ICU IT PMO and will be responsible for the planning, implementation, and tracking of a program of multiple specific short-term inter-related (EMEA Smiths Medical Integration) projects, each of which have a beginning, an end, and specified deliverables. Work shall be performed in accordance with the ICU Project Management Framework (PMF) and its defined phases.  

• Define the scope of the program and its several projects in collaboration with senior management in Europe and the US
• Potentially working with a team of project managers, create a detailed work plan that identifies and sequences the activities needed to successfully complete the program; frequently will directly serve as one of the program’s project managers. 
• Determine the resources (time, money, equipment, etc.) required to complete the program by project
• Develop a schedule of schedules for program completion that effectively allocates required resources
• Review the program and project schedules with senior management and all other staff that will be affected by project activities; ensure revision of the schedules as required 
• Determine the objectives, benefits, and measures upon which the overall program and its several projects will be evaluated at completion 
• In consultation with other managers, recruit and select staff with appropriate skills for project activities 
• Contract qualified consultants to work on the program/projects, as appropriate 

Implement the Program/Projects

• Ensure the execution of the program according to the approved project plan(s)
• Complete/develop forms and records to document project activities 
• Set up files to ensure that all program/project information is appropriately documented and secured 
• Monitor the progress of the program and make adjustments as necessary to ensure the successful completion of the program/projects
• Establish a communication schedule to update stakeholders, including appropriate staff, in the organization on the progress of the program 
• Review the quality of the work completed with the project teams on a regular basis to ensure that all meet project and corporate standards 
• May also serve as a project manager; individual projects may have non-coincidental start/end dates 

Control the Program/Projects

• Develop roll-up reports on the program for management and for stakeholders 
• Monitor budgeted program expenditures by project
• Monitor cash flow projections and report actual cash flow and variance to senior management on a regular basis (monthly/bimonthly) 
• Manage all program funds according to established accounting policies and procedures
• Ensure that all financial records for the program are up to date 

Evaluate the Program/Projects

• Ensure that project deliverables are on time, within budget, and at the required level of quality 
• Evaluate the outcomes of the program and projects during required post-mortems 
• Perform lessons learned analyses to apply to the management of similar workstreams in other geographic areas 

Expectations

Knowledge, Skills & Qualifications

• Strong knowledge of Project and Program Management methodologies and how to apply them
• Familiar with manufacturing processes and equipment and/or financial systems desired
• Strong organizational skills and a high level of attention to detail
• Excellent verbal and written communication skills 
• Ability to prioritize key business objectives and respond quickly to changing priorities
• Ability to work in a potentially geographically-dispersed remote/hybrid team environment 
• Ability to positively influence people required
• Ability to multitask and work in a fast-paced environment
• Proficiency in multiple languages highly desired
• Proficient in simple accounting and data base management

Education and Experience 

• Bachelor’s degree from an accredited college or university required
• Minimum 7-10 years of planning and/or management experience required
• PgMP, PMP, or equivalent Certification highly desired; CSM/ACP desired
• Experience with Oracle EBS R12 is required (Hybrid environment – some cloud, some on-premise)
• Experience with Supply Chain Management (Order Management and Pricing, or Material and Logistics Management), or Financial Management systems

Demand Planning required (at least one of)

• Experience in Enterprise or Project Management tools (e.g., MS Project, Planview, SmartSheet) desired
• Experience managing full-life cycle IT Applications development desired
• Experience working in a waterfall systems development lifecycle methodology required
• Experience working in a (hybrid) agile development lifecycle desired
• Experience managing merger and acquisition through integration projects desired
• Experience working in a regulated environment desired; FDA regulated environment preferred

Employer's offer

• Excellent learning opportunities! Variety in your work and a fantastic, informal work atmosphere
• A challenging environment that will stimulate you to grow as a professional!
• A great foundation for your career!
• Grow with us! Your role will develop over time, so you can increase your experience and responsibilities. So, you can advance faster and further in your future career
• A friendly and welcoming work environment with an international working atmosphere where you can practice and learn new language skills with a diverse mix of colleagues and clients
• A dynamic work environment with an open, innovative, and performance-oriented culture
• Hybrid working module